Processing of personal data
In connection with the fulfilment of its tasks, the Police Complaints Authority processes information about individuals (personal data). If you have been in contact with the Police Complaints Authority, or if the fulfilment of our tasks has made it necessary, we process personal data about you.
Read about your rights in connection with our processing of criminal cases here.
Read about your rights in connection with our processing of conduct complaint cases here.
Data controller and data protection officer
The Police Complaints Authority is the data controller for the data collected and registered for use in the authority’s case processing.
The Police Complaints Authority’s contact details are:
The Independent Police Complaints Authority (the Police Complaints Authority)
Frederiks Plads 42, 8th and 9th floor
8000 Aarhus C
Tel.: 41783500
Email: mail@politiklagemyndigheden.dk
The Police Complaints Authority has appointed a data protection officer who can provide you with further guidance on the rules for data protection, including your rights in relation to the Police Complaints Authority’s processing of your personal data.
The data protection officer can be contacted directly via dpo@politiklagemyndigheden.dk.
If your enquiry contains sensitive personal data, you are recommended to use the Digital Post (digital mail) solution via virk.dk or e-Boks.dk.
You can read more about the tasks of the data protection officer in Section 31 of the Act on the Processing of Personal Data by Law Enforcement Authorities and in Articles 37-39 of the General Data Protection Regulation.
Allan Knudsen is the data protection officer at the Police Complaints Authority.
Processing of personal data in criminal cases
In connection with the fulfilment of its tasks, the Police Complaints Authority processes information about individuals (personal data). If you have been in contact with the Police Complaints Authority, or if the fulfilment of our tasks has made it necessary, we process personal data about you. Read about your rights etc. here, cf. Section 13 of the Act on the Processing of Personal Data by Law Enforcement Agencies [1].
Purpose
Upon a report or on its own initiative, the Police Complaints Authority initiates an investigation when there is a reasonable suspicion that police personnel have committed a criminal offence in the line of duty that is being prosecuted by the public authorities. In addition, the Police Complaints Authority initiates investigations when a person has died or been seriously injured as a result of police intervention or while in police custody. Finally, we decide on complaints about police conduct.
We process information about individuals (personal data) in criminal cases when the processing is necessary for the prevention, investigation, detection or prosecution of criminal offences or the execution of criminal penalties, including to protect against or prevent threats to public security.
The personal data is processed in our IT system.
Your rights
As a general rule, you have the right to be informed whether we process personal data about you and to access the data (right of access).
You have the right to request the controller to rectify or erase personal data or restrict processing concerning the data subject.
You are entitled to a written reasoned decision if we postpone, restrict or deny your right of access to data or if you are refused a request for rectification, erasure or restriction of processing.
You can read more about your rights in chapters 4-7 and chapter 22 of the Act on Processing of Personal Data by Law Enforcement Agencies.
Complaint options
The Danish Data Protection Agency is the supervisory authority for the processing of personal data. You can complain to the Danish Data Protection Agency about the way we process your personal data. You can find the Danish Data Protection Agency’s contact details at www.datatilsynet.dk.
In some cases, you have the right to have the Danish Data Protection Agency exercise your rights in relation to the Police Complaints Authority’s processing of your data, for example if your right of access has been limited or denied.
[1] The act implements Directive 2016/680/EU of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data by competent authorities for the purposes of the prevention, investigation, detection or prosecution of criminal offences or the execution of criminal penalties, and on the free movement of such data, and repealing Council Framework Decision 2008/977/JHA, Official Journal of the European Union 2016, no. L 119, page 89. Section 13(1) and (2) of the act lists the information that the controller must make available or provide to the data subject.
Processing of personal data in conduct complaint cases
In connection with the fulfilment of its tasks, the Police Complaints Authority processes information about individuals (personal data). If the fulfilment of our tasks has made it necessary, we process personal data about you. Read here about your rights etc. cf. Article 14 of the General Data Protection Regulation [1].
Purpose
The Independent Police Complaints Authority (the Police Complaints Authority) decides on complaints about the conduct of police personnel.
The personal data is processed in our IT system.
Legal basis
We process the data in order to fulfil the tasks stipulated in Chapter 93 b of the Danish Administration of Justice Act (processing of complaints against police personnel).
Categories of data
We process both ordinary and sensitive personal data. This includes, for example
- identification data,
- employment conditions for the respondent, including position and place of employment, education, sickness absence, disciplinary sanctions,
- criminal offences,
- health information.
Collection of data
The personal data is collected from complainants and other citizens who contact the Police Complaints Authority, as well as from public authorities such as the Danish National Police, police districts, the Ministry of Justice, the Public Prosecution Service and health authorities. In addition, we collect personal data from public registers such as CPR and the Danish Criminal Register.
Disclosure of data
We regularly disclose personal data to the Danish National Police, the Public Prosecution Service, the Ministry of Justice and other relevant authorities. The disclosure takes place when it is necessary for the fulfilment of our ordinary tasks, including if legislation requires us to disclose the data.
We also disclose data to private actors, e.g. lawyers, and in individual cases to foreign organisations and authorities.
Time period for storage of data
As a rule, the Police Complaints Authority stores your personal data for 10 years after the end of the case processing.
Your rights
According to the General Data Protection Regulation, you have a number of rights in relation to our processing of your personal data:
You have the right to access the information we process about you, as well as a variety of additional information (right of access)
You have the right to have incorrect information about yourself corrected (right to rectification)
In special cases, you have the right to have information about you erased before the time of our regular general erasure occurs (right to erasure)
In certain cases, you have the right to have the processing of your personal data restricted, e.g. if you believe that the data is incorrect (right to restriction of processing)
In certain cases, you have the right to object to our otherwise lawful processing of your personal data (right to object)
You can read more about your rights in Articles 13-23 of the General Data Protection Regulation (2016/679) and in the Danish Data Protection Agency’s guide on the rights of data subjects, which you can find at www.datatilsynet.dk.
Complaint options
The Danish Data Protection Agency is the supervisory authority for the processing of personal data. You can complain to the Danish Data Protection Agency about the way we process your personal data. You can find the Danish Data Protection Agency’s contact details at www.datatilsynet.dk.
[1] Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC. Pursuant to Article 14(1) and (2), the controller shall provide the data subject with certain information when personal data are not collected from the data subject.
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